Privacy Policy

Introduction

Udyat respects the privacy of individuals who visit our Website, communicate with us, submit enquiries, apply for employment or otherwise interact with our digital platforms.

This Privacy Policy describes how personal information may be collected, received, used, stored, disclosed, transferred, protected, retained and deleted in connection with udyat.com.

References to "Udyat", "Udyat Group", "we", "us" or "our" in this Privacy Policy mean the relevant legal entity responsible for the particular processing activity, which may include East India Udyog Ltd. or Udyat Smart Solutions Private Limited.

Legal Entities Covered by This Privacy Policy

The Udyat brand is associated with business activities conducted through separate legal entities. This Privacy Policy applies, as relevant to the particular interaction or processing activity, to:

These entities are separately identified legal entities. The use of the collective term "Udyat" in this Privacy Policy is for ease of reference and does not, by itself, merge the entities or make one entity responsible for processing undertaken independently by the other.

Where a specific form, communication, agreement, employment opportunity, business activity or service identifies one of these entities, that entity will ordinarily be responsible for the relevant processing activity.

Scope of This Privacy Policy

This Privacy Policy applies to personal information processed through:

• the Udyat corporate Website;
• general Website contact forms;
• business and partnership enquiries;
• career and recruitment forms;
• documents submitted through Website forms;
• communications initiated through udyat.com;
• Website hosting and security systems;
• Website analytics and technical systems;
• enquiries directed to East India Udyog Ltd. or Udyat Smart Solutions Private Limited through the Website; and
• other digital interactions expressly linked to this Privacy Policy.

A separate website, application, educational platform, project portal or digital service operated by a particular business may have its own privacy policy or additional privacy notice.

Responsibility for Personal Data

The legal entity that determines the purpose and means of processing personal information in connection with a particular interaction will be the relevant data fiduciary, controller or responsible entity to the extent those concepts apply under applicable law.

Depending on the relevant interaction, this may be:

• East India Udyog Ltd.; or
• Udyat Smart Solutions Private Limited.

Where information is submitted through the general Udyat corporate Website and is subsequently forwarded to the entity responsible for the relevant enquiry, that entity may become responsible for processing the information for that purpose.

General privacy enquiries relating to udyat.com may be directed to info@udyat.com.

Information We Collect

The personal information collected depends on how you interact with the Website, East India Udyog Ltd. or Udyat Smart Solutions Private Limited.

Information you provide directly

Depending on your interaction, information may include:

• full name;
• email address;
• telephone or mobile number;
• company or organisation name;
• professional title or designation;
• subject and content of an enquiry;
• location;
• employment position applied for;
• professional experience;
• CV or résumé;
• cover letter;
• documents or information voluntarily uploaded or submitted;
• business proposals or collaboration details;
• vendor or stakeholder information; and
• other information voluntarily included in communications.

Information Collected Automatically

When you access the Website, certain technical information may be generated automatically through Website servers, hosting infrastructure, security tools, cookies or analytics technologies.

Such information may include:

• IP address;
• browser type and version;
• device type;
• operating system;
• approximate geographic region derived from IP address;
• referring website or source;
• pages viewed;
• date and time of access;
• Website navigation and interaction information;
• technical error data;
• security and server logs; and
• cookie or similar technology identifiers where applicable.

Such information may be used to operate, secure, maintain, analyse and improve the Website.

How We Receive Personal Information

Personal information may be received:

• Directly from you when you submit an enquiry, application, form or communication;
• Automatically through Website infrastructure, security systems, server logs, cookies or analytics;
• Through professional interactions following an enquiry initiated through the Website;
• From authorised third parties such as business partners, recruitment sources or service providers where permitted by law; and
• From publicly available sources where lawful and relevant to legitimate professional or business purposes.

How We Use Personal Information

East India Udyog Ltd. and Udyat Smart Solutions Private Limited may process personal information, as relevant to their respective activities, for purposes including:

• receiving and responding to enquiries;
• communicating with prospective clients, partners, vendors and professionals;
• directing enquiries to the appropriate Udyat entity or department;
• evaluating business, project or partnership opportunities;
• managing recruitment applications;
• communicating with candidates;
• operating and maintaining the Website;
• analysing Website performance and usage;
• improving Website content and functionality;
• protecting systems against fraud and security incidents;
• maintaining operational records;
• complying with legal and regulatory obligations;
• establishing, exercising or defending legal claims;
• protecting rights, property and security; and
• carrying out another purpose clearly communicated at collection.

Basis for Processing Personal Information

The applicable basis for processing depends upon the relevant entity, purpose of processing and law in force.

Personal information may be processed where:

• you voluntarily provide information or give valid consent;
• processing is necessary to respond to an enquiry or request;
• processing is reasonably necessary for recruitment-related activities;
• processing is necessary in connection with a business or contractual relationship;
• processing is necessary to comply with legal or regulatory requirements;
• processing is permitted for legitimate uses recognised under applicable law; or
• another lawful basis applies.

Where processing depends upon consent and applicable law provides a right to withdraw that consent, a request may be submitted using the contact details below.

Recruitment and Career Applications

Where you apply for an employment opportunity through the Udyat Website, recruitment information may be processed by East India Udyog Ltd., Udyat Smart Solutions Private Limited or the entity associated with the relevant vacancy.

Recruitment information may include:

• name;
• email address;
• telephone number;
• location;
• position applied for;
• years of experience;
• employment history;
• educational and professional information;
• CV or résumé;
• cover letter; and
• other information voluntarily included in an application.

Recruitment information may be used to assess suitability, coordinate interviews, communicate with candidates, maintain recruitment records and consider candidates for relevant current or future opportunities.

Recruitment information may be shared internally with authorised human resources personnel and hiring managers of the entity associated with the relevant position.

Cookies and Analytics Technologies

The Website may use cookies, server logs and similar technologies to provide Website functionality, maintain security, measure performance and understand how visitors interact with Website content.

Essential technologies

Certain technologies may be necessary for technical operation, security, form functionality and Website performance.

Analytics technologies

Where analytics technologies are enabled, they may process information including browser type, device type, pages viewed, referral source, approximate location and Website interaction information.

Cookie controls

Most browsers provide settings through which users can restrict or delete cookies. Restricting certain cookies may affect Website functionality.

How Personal Information May Be Shared

Personal information may be disclosed only where reasonably necessary for the purpose for which it is processed or where otherwise permitted or required by law.

Recipients may include:

• East India Udyog Ltd. or Udyat Smart Solutions Private Limited, depending upon the relevant enquiry or activity;
• authorised employees and personnel;
• website hosting, cloud, IT and cybersecurity providers;
• recruitment and professional service providers;
• consultants, auditors, accountants, insurers and legal advisers;
• analytics or technical service providers;
• government authorities, courts or regulators where legally required; and
• parties involved in authorised corporate transactions.

Personal information collected through the corporate Website is not treated as a commercial product for sale to unrelated third parties.

Sharing Between East India Udyog Ltd. and Udyat Smart Solutions Private Limited

An enquiry submitted through the general Udyat Website may relate more closely to one of the legal entities covered by this Privacy Policy.

Accordingly, information may be forwarded between East India Udyog Ltd. and Udyat Smart Solutions Private Limited where reasonably necessary to:

• identify the appropriate entity to respond;
• provide requested information;
• evaluate a business opportunity;
• manage a recruitment application;
• provide technical or operational support;
• maintain Website administration; or
• fulfil another legitimate disclosed purpose.

Such sharing does not mean that both companies automatically become responsible for every processing activity.

International Data Transfers

Udyat businesses may engage with service providers, business partners or stakeholders across multiple jurisdictions.

Personal information may therefore be processed, accessed, stored or transferred outside the jurisdiction in which it was initially collected where necessary for legitimate operational, business, technical or support purposes.

East India Udyog Ltd. and Udyat Smart Solutions Private Limited will seek to handle cross-border transfers in accordance with applicable data protection requirements.

How Long We Retain Personal Information

Personal information is retained only for as long as reasonably necessary for the purpose for which it was collected or for another lawful purpose.

Retention periods may depend upon:

• the nature of the information;
• the purpose for which it was collected;
• whether an enquiry remains active;
• recruitment requirements;
• an ongoing business relationship;
• contractual obligations;
• legal and regulatory requirements;
• fraud and security requirements;
• legal claims or disputes; and
• applicable limitation periods.

Data Security

East India Udyog Ltd. and Udyat Smart Solutions Private Limited seek to maintain reasonable technical, administrative and organisational measures appropriate to the nature of the personal information processed by each entity.

Measures may include:

• access controls;
• authentication measures;
• secure hosting practices;
• network and Website security controls;
• restricted access to information;
• security monitoring;
• malware and threat protection;
• backup and recovery practices;
• vendor security controls; and
• confidentiality requirements.

No digital system or internet transmission can be guaranteed to be completely secure.

Your Privacy Rights

Depending on applicable law and the relevant processing activity, individuals may have rights relating to their personal information.

These may include rights to:

• request information regarding personal data being processed;
• request access to applicable personal information;
• request correction of inaccurate information;
• request completion of incomplete information;
• request deletion or erasure where applicable;
• withdraw consent where legally available;
• raise a grievance regarding processing;
• nominate another individual where recognised by law; and
• exercise other rights available under applicable law.

A privacy request may be sent to info@udyat.com.

Where possible, please identify whether your interaction concerned East India Udyog Ltd. or Udyat Smart Solutions Private Limited.

Requests for Data Deletion

You may request deletion of personal information that you have provided through the Website where deletion is available under applicable law.

Depending upon the relevant interaction, the request may be processed by East India Udyog Ltd. or Udyat Smart Solutions Private Limited.

Requests may be submitted through our User Data Deletion page or by emailing info@udyat.com.

Children's Privacy

The Udyat corporate Website is intended primarily for corporate, professional and general informational audiences and is not designed specifically as a service for children.

East India Udyog Ltd. and Udyat Smart Solutions Private Limited do not knowingly seek to collect children's personal information through general corporate contact or career forms without an appropriate lawful basis or authorisation.

Third-Party Websites and Platforms

The Website may contain links to independent websites, social media platforms, business services or other external resources.

This Privacy Policy does not control the independent processing practices of third parties.

The presence of a link from udyat.com does not mean that East India Udyog Ltd. or Udyat Smart Solutions Private Limited controls the privacy or security practices of that external service.

Business and Service Communications

When you submit an enquiry, request or employment application, the relevant Udyat entity may contact you using the information you provide.

Communications may include responses to enquiries, business discussions, recruitment communications, meeting coordination, administrative information and project-related communications.

Applicable Privacy and Data Protection Framework

East India Udyog Ltd. and Udyat Smart Solutions Private Limited seek to process personal information in accordance with applicable Indian law and other privacy requirements relevant to their respective processing activities.

This includes, to the extent in force and applicable from time to time, the Digital Personal Data Protection Act, 2023, rules made under that legislation, applicable provisions of India's information technology framework and other relevant requirements.

Changes to This Privacy Policy

East India Udyog Ltd. and/or Udyat Smart Solutions Private Limited may update this Privacy Policy from time to time to reflect changes in Website functionality, business activities, data processing practices, technology or applicable legal requirements.

The revised version will be published on this page and the "Last Updated" date will be changed accordingly.

Privacy Requests and Contact

Questions, privacy concerns, correction requests, consent-related requests, grievances and data deletion requests concerning udyat.com may be submitted using the contact information below.